{"id":97748,"date":"2021-07-10T09:00:35","date_gmt":"2021-07-10T03:30:35","guid":{"rendered":"https:\/\/data-flair.training\/blogs\/?p=97748"},"modified":"2025-04-14T16:10:04","modified_gmt":"2025-04-14T10:40:04","slug":"ms-excel-tutorial","status":"publish","type":"post","link":"https:\/\/data-flair.training\/blogs\/ms-excel-tutorial\/","title":{"rendered":"Excel Tutorial | First step to Learn Excel"},"content":{"rendered":"

Microsoft Excel was developed by Microsoft and it is a software tool that is being used worldwide for all sorts of requirements such as storing data, analyzing the data, and performing calculations on it, etc. Learn more about MS excel in this Excel tutorial for beginners.<\/p>\n

What is Microsoft Excel?<\/h3>\n

Microsoft Excel helps the users to manage the data, create logical charts and graphs. Mac and PC platforms support it. Microsoft Excel helps to create an expense document, build and edit formulas, etc. There are three main features in excel such as Microsoft office button, ribbon and quick access toolbar.<\/p>\n

How to launch Excel?<\/h3>\n

To launch the MS-Excel, follow the steps:<\/p>\n

Step – 1: Download the MS Office from the official website.<\/p>\n

Step – 2: Select MS Excel from the website.<\/p>\n

Excel Interface<\/h3>\n

Once the excel is started, the user can see two windows which are one within the other. The outer window is known as the application window and the inner window is known as the workbook window.<\/p>\n

\"Excel<\/a><\/p>\n

Excel Window<\/h3>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Part of the window<\/b><\/td>\nDescription<\/b><\/td>\n<\/tr>\n
File Tab<\/span><\/td>\nClick on the file tab to check the backstage view of the workbook. The backstage view is where the user visits to open or save files. The file tab helps in creating new sheets, printing a sheet and other file related operations.\u00a0<\/span><\/td>\n<\/tr>\n
Title bar<\/span><\/td>\nTitle bar shows you the document name.\u00a0<\/span><\/td>\n<\/tr>\n
Quick Access Toolbar<\/span><\/td>\nThis is just above the file tab and it stores the frequently used commands. You can also customise this component.<\/span><\/td>\n<\/tr>\n
Ribbon<\/span><\/td>\nRibbon comprises tabs, groups and commands. They are found just below the quick access toolbar.<\/span><\/td>\n<\/tr>\n
Help<\/span><\/td>\nHelp icon is widely used to connect to the online support to solve any kind of issue in excel. It is found in ribbon.<\/span><\/td>\n<\/tr>\n
Row Bar<\/span><\/td>\nRow bar is the rows in an excel sheet. There are a total of 1048576 rows.<\/span><\/td>\n<\/tr>\n
Column Bar<\/span><\/td>\nColumn bar is the columns in an excel sheet. It starts with A,B…AA,AB..and so on. The maximum limit is 16384.<\/span><\/td>\n<\/tr>\n
Sheet Area<\/span><\/td>\nSheet area is the area where you enter the data.<\/span><\/td>\n<\/tr>\n
Status Bar<\/span><\/td>\nThis tells you about the current status of the active cell.There are four status and those are ready mode, edit mode, enter mode, point mode.\u00a0<\/span><\/td>\n<\/tr>\n
Zoom Controls<\/span><\/td>\nZoom controls help you to zoom in or zoom out the contents of an excel spreadsheet. When you scroll the slider towards the +, it zooms in the content whereas when you move the slider towards -, then the content size is decreased.<\/span><\/td>\n<\/tr>\n
View Buttons<\/span><\/td>\nView buttons are found adjacent to the zoom controls at the bottom of the screen. There are three views available and those are normal layout view, page layout view and page break view. This button helps you to switch among those three views.\u00a0<\/span><\/td>\n<\/tr>\n
Dialog Box Launcher<\/span><\/td>\nThe dialog box provides more options about the group and this appears as a very small arrow in the lower right corner of many groups.<\/span><\/td>\n<\/tr>\n
Ready<\/span><\/td>\nIt indicates that the worksheet can accept the user’s input.\u00a0<\/span><\/td>\n<\/tr>\n
Edit<\/span><\/td>\nIt indicates that the cell can be edited.<\/span><\/td>\n<\/tr>\n
Enter<\/span><\/td>\nThis mode is enabled when you start to enter the data.\u00a0<\/span><\/td>\n<\/tr>\n
Point<\/span><\/td>\nThis mode is enabled when a formula refers to the data present in some other cell.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Features of Microsoft Excel<\/h3>\n\n\n\n\n\n\n\n\n\n\n\n
Features<\/b><\/td>\nDescription<\/b><\/td>\n<\/tr>\n
AutoSum<\/span><\/td>\nHelps in few calculations by autocomputing with the assistance of ranged cells.<\/span><\/td>\n<\/tr>\n
List AutoFill<\/span><\/td>\nWhen you update the list, it is also added to the computation in excel.<\/span><\/td>\n<\/tr>\n
AutoFill<\/span><\/td>\nHelps in quickly filling the repetitive or sequential data records.<\/span><\/td>\n<\/tr>\n
AutoShapes<\/span><\/td>\nHelps in inserting shapes in the spreadsheet.<\/span><\/td>\n<\/tr>\n
Charts<\/span><\/td>\nHelps in graphical representation of our data.<\/span><\/td>\n<\/tr>\n
Wizard<\/span><\/td>\nProvides helpful techniques to complete the task effectively.<\/span><\/td>\n<\/tr>\n
PivotTable<\/span><\/td>\nA very helpful technique used for data analysis.<\/span><\/td>\n<\/tr>\n
Shortcut Menus<\/span><\/td>\nThe command that is appropriate to the function occurs by right clicking on the mouse button.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Advanced Features of Excel<\/h3>\n