{"id":95400,"date":"2021-05-25T09:00:01","date_gmt":"2021-05-25T03:30:01","guid":{"rendered":"https:\/\/data-flair.training\/blogs\/?p=95400"},"modified":"2021-05-16T12:40:11","modified_gmt":"2021-05-16T07:10:11","slug":"import-different-types-of-data-into-excel-in-easy-steps","status":"publish","type":"post","link":"https:\/\/data-flair.training\/blogs\/import-different-types-of-data-into-excel-in-easy-steps\/","title":{"rendered":"Import Different Types of Data Into Excel in Easy Steps"},"content":{"rendered":"

The datasets are imported into a single excel sheet for analysis of data and further evaluation. The data can be of any format like XML, Text\/CSV, MS Access, and SQL Database. These can be imported into the excel sheet easily using the in-built functions in excel.<\/p>\n

The accessing of different files is being explained here. We will discuss how to import an XML file, a Text\/CSV file, an MS Access file, and also a SQL Database in Excel.<\/p>\n

To import XML files into Excel<\/h3>\n

Step 1:\u00a0 <\/b>Open a New Microsoft Excel worksheet and click the \u201cData\u201d tab in the menu bar.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 2:\u00a0<\/b>From the Data tab, choose the \u201cGet Data\u201d icon, a dropdown menu list appears with an option \u201cFrom File\u201d and from that click on the \u201cFrom XML\u201d option.<\/span><\/p>\n

\"Importing<\/a><\/p>\n

Step 3:\u00a0<\/b>Browse the XML file and import it from the system, select the file and click on the \u201cImport\u201d button.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 4:\u00a0<\/b>After importing the data, we can load and transform the data.<\/span><\/p>\n

\"Steps<\/a><\/p>\n

Step 5: <\/b>Once the data is read and loaded to the Excel sheet, we can access it for further analysis.<\/span><\/p>\n

\"Import<\/a><\/p>\n

To import CSV\/TXT files into Excel<\/h3>\n

Step 1: <\/b>Open a New Microsoft Excel worksheet and click the \u201cData\u201d tab in the menu bar.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 2:\u00a0<\/b>Go to Data Tab, choose the \u201cGet Data\u201d icon, a dropdown list appears with an option \u201cFrom File\u201d and from that click on the \u201cFrom Text\/CSV\u201d option.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 3:\u00a0<\/b>Browse the CSV\/Text file which has to be imported from the system, and then select it and click on the \u201cImport\u201d button.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 4:\u00a0<\/b>After importing the data, we can load and transform the data.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 5: <\/b>Once the data is read and loaded to the Excel sheet, we can access it for further analysis.<\/span><\/p>\n

\"Import<\/a><\/p>\n

To import MS Access files into Excel<\/h3>\n

Step 1: <\/b>Open a New Microsoft Excel worksheet and click the \u201cData\u201d tab in the menu bar.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 2:\u00a0<\/b>Go to Data Tab, choose the \u201cGet Data\u201d icon, a dropdown list appears with an option \u201cFrom Database\u201d and from that click on the \u201cFrom Microsoft Access Database\u201d option.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 3:\u00a0<\/b>Browse the \u201cAccess Database\u201d file which has to be imported from the system, and then select it and click on the \u201cImport\u201d button.<\/span><\/p>\n

 <\/p>\n

Step 4:\u00a0<\/b>After importing the data, we can load and transform the data.<\/span><\/p>\n

Step 5: <\/b>Once the data is read and loaded to the Excel Sheet, we can access it for further analysis.<\/span><\/p>\n

To import SQL database into Excel<\/h3>\n

Step 1: <\/b>Open a New Microsoft Excel Worksheet and click the \u201cData\u201d Tab in the Menu Bar.<\/span><\/p>\n

\"\"<\/a><\/p>\n

Step 2:\u00a0<\/b>Go to Data Tab, choose the \u201cGet Data\u201d icon, a dropdown list appears with an option \u201cFrom Database\u201d and from that click on the \u201cFrom SQL Server Database\u201d option.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 3:\u00a0<\/b>Select the SQL Server Database and then update the Server and the Database (Optional) and then click Ok.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 4: <\/b>Once it\u2019s clicked, it leads to enter the User Credentials and then Connect it to the Server.<\/span><\/p>\n

\"Import<\/a><\/p>\n

Step 5:\u00a0<\/b>After connecting to the server, choose your database file and load the dataset into the spreadsheet.\u00a0<\/span><\/p>\n

Pros of importing data in Excel<\/h3>\n
    \n
  • We can use different files, tables or sections at a time to get the data we require by importing the datasets from different sources.<\/span><\/li>\n
  • By importing the dataset, we can save a lot of time by skipping the copy and paste work.<\/span><\/li>\n
  • If the data is huge, then the excel sheet shows a warning message. Sometimes it stops the process to avoid unnecessary issues.<\/span><\/li>\n<\/ul>\n

    Cons of importing data in Excel<\/h3>\n
      \n
    • The processing time may take a longer duration if the dataset is heavy.<\/span><\/li>\n<\/ul>\n

      Things to remember<\/h3>\n
        \n
      • When you are importing data from SQL servers, make sure to have a good internet connection.<\/span><\/li>\n
      • Try to avoid working while importing the data. If you work while importing, then there are high chances of open files getting crashed.<\/span><\/li>\n
      • Try to protect the previously established connection with a password.<\/span><\/li>\n<\/ul>\n

        Summary<\/h3>\n

        From this, we have got to know about how to import the data of XML, Text\/CSV, MS Access and SQL Database formats into the Excel sheet. The steps of importing the data has been explained. The initial step is to go to the Data tab and select the desired option for importing the data of different formats.<\/p>\n

        Then, we need to select the respective type of file, import and then finally can load and transform the data into the Excel sheet formatting. Thus, the data would get loaded into the Excel sheet.<\/p>\n","protected":false},"excerpt":{"rendered":"

        The datasets are imported into a single excel sheet for analysis of data and further evaluation. The data can be of any format like XML, Text\/CSV, MS Access, and SQL Database. These can be...<\/p>\n","protected":false},"author":1,"featured_media":95467,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24129],"tags":[24361,24362,24363],"class_list":["post-95400","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ms-excel","tag-import-data-into-excel","tag-import-sql-data-into-excel","tag-import-xml-data-into-excel"],"yoast_head":"\nImport Different Types of Data Into Excel in Easy Steps - DataFlair<\/title>\n<meta name=\"description\" content=\"Learn how to import different types of data in MS Excel. 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