{"id":104025,"date":"2021-12-14T09:00:25","date_gmt":"2021-12-14T03:30:25","guid":{"rendered":"https:\/\/data-flair.training\/blogs\/?p=104025"},"modified":"2021-12-14T10:51:21","modified_gmt":"2021-12-14T05:21:21","slug":"powerpoint-shortcut-keys","status":"publish","type":"post","link":"https:\/\/data-flair.training\/blogs\/powerpoint-shortcut-keys\/","title":{"rendered":"PowerPoint Shortcut Keys"},"content":{"rendered":"

Microsoft PowerPoint is a well-known presentation application that has been around for a long time. Even if you think you know how to use the application, you could be surprised by the number of keyboard shortcuts you can utilise to speed up your work. Today, we’ve compiled a list of some of the most important Microsoft PowerPoint key shortcuts:<\/p>\n

Basic Shortcuts Keys in PowerPoint<\/h3>\n

To begin, let’s go over some of the most basic or generic keyboard shortcuts for opening, shutting, and switching between various presentation documents, as well as navigating via the Ribbon.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Ctrl + N<\/span><\/td>\nCreate a new presentation document<\/span><\/td>\n<\/tr>\n
Ctrl + O\u00a0<\/span><\/td>\nOpen a previously saved presentation<\/span><\/td>\n<\/tr>\n
Ctrl + S<\/span><\/td>\nSave a presentation<\/span><\/td>\n<\/tr>\n
Alt + F2 or F12<\/span><\/td>\nOpen the Save As dialog box<\/span><\/td>\n<\/tr>\n
Ctrl + W or Ctrl + F4<\/span><\/td>\nClose a presentation<\/span><\/td>\n<\/tr>\n
Ctrl + Q<\/span><\/td>\nSave and close a presentation<\/span><\/td>\n<\/tr>\n
Ctrl + Z<\/span><\/td>\nUndo an action<\/span><\/td>\n<\/tr>\n
Ctrl + Y<\/span><\/td>\nRedo an action<\/span><\/td>\n<\/tr>\n
Ctrl + F2<\/span><\/td>\nPrint Preview View<\/span><\/td>\n<\/tr>\n
F1<\/span><\/td>\nDisplays the Help menu<\/span><\/td>\n<\/tr>\n
Alt + Q<\/span><\/td>\nThe “Tell me what you want to accomplish” window is accessed<\/span><\/td>\n<\/tr>\n
F7<\/span><\/td>\nDouble-check spellings<\/span><\/td>\n<\/tr>\n
Alt or F10<\/span><\/td>\nTurn the key tips on or off<\/span><\/td>\n<\/tr>\n
Ctrl + F1\u00a0<\/span><\/td>\nActivate or deactivate the ribbon<\/span><\/td>\n<\/tr>\n
Ctrl + F<\/span><\/td>\nTo search within a presentation, press Ctrl + F. Locate and Replace<\/span><\/td>\n<\/tr>\n
Alt + F<\/span><\/td>\nAccess the File tab menu<\/span><\/td>\n<\/tr>\n
Alt + H<\/span><\/td>\nGo to the Home<\/span><\/td>\n<\/tr>\n
Alt + N<\/span><\/td>\nAccess the Insert tab<\/span><\/td>\n<\/tr>\n
Alt + G<\/span><\/td>\nGo to the Design tab<\/span><\/td>\n<\/tr>\n
Alt + K<\/span><\/td>\nGo to the Transitions tab<\/span><\/td>\n<\/tr>\n
Alt + A<\/span><\/td>\nGo to the Animations tab<\/span><\/td>\n<\/tr>\n
Alt + S<\/span><\/td>\nGo to the Slide Show tab<\/span><\/td>\n<\/tr>\n
Alt + R\u00a0<\/span><\/td>\nOpen the Review tab<\/span><\/td>\n<\/tr>\n
Alt + W<\/span><\/td>\nGo to the View tab<\/span><\/td>\n<\/tr>\n
Alt + X<\/span><\/td>\nGo to the Add-ins tab<\/span><\/td>\n<\/tr>\n
Alt + Y<\/span><\/td>\nGo to the Help tab<\/span><\/td>\n<\/tr>\n
Ctrl + Tab<\/span><\/td>\nSwitch between open presentations<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Shortcut Keys for selecting and navigating in PowerPoint<\/h3>\n

Numerous keyboard shortcuts can be used to quickly navigate through a PowerPoint presentation. You may use these Powerpoint shortcut keys to quickly pick text within text fields and various objects on a slide.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Ctrl + A\u00a0<\/span><\/td>\nSelects all objects on the current slide<\/span><\/td>\n<\/tr>\n
Tab<\/span><\/td>\nSelect or advance to the next thing on a slide by pressing the tab key<\/span><\/td>\n<\/tr>\n
Shift + Tab<\/span><\/td>\nSelect or navigate to a previous slide object<\/span><\/td>\n<\/tr>\n
Home<\/span><\/td>\nReturn to the beginning of the slide<\/span><\/td>\n<\/tr>\n
End<\/span><\/td>\nGo to the end of the slides<\/span><\/td>\n<\/tr>\n
PgDn<\/span><\/td>\nGo to the next slide<\/span><\/td>\n<\/tr>\n
PgUp<\/span><\/td>\nGo back to the previous slide<\/span><\/td>\n<\/tr>\n
Ctrl + Up \/ Down Arrow<\/span><\/td>\nMove a slide up or down (you will need to click on a slide thumbnail before performing this shortcut)<\/span><\/td>\n<\/tr>\n
Ctrl + Shift + Up \/ Down Arrow<\/span><\/td>\nMove a slide to the beginning or conclusion of your presentation document (click on a slide thumbnail first).<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Shortcuts for Editing and Formatting in PowerPoint<\/h3>\n

The following keyboard shortcuts can help you save time by allowing you to quickly modify and format your documents.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Ctrl + X<\/span><\/td>\nCuts the text, object, or slide that is selected.<\/span><\/td>\n<\/tr>\n
Ctrl + C or Ctrl + Insert<\/span><\/td>\nCopy the selected text, object, or slide<\/span><\/td>\n<\/tr>\n
Ctrl + V or Shift + Insert<\/span><\/td>\nPaste the text, object, or slide that has been selected<\/span><\/td>\n<\/tr>\n
Ctrl + Alt + V<\/span><\/td>\nOpen the Paste Special dialog box<\/span><\/td>\n<\/tr>\n
Delete<\/span><\/td>\nDeletes the text, item, or slide that has been selected<\/span><\/td>\n<\/tr>\n
Ctrl + B<\/span><\/td>\nToggle bold on the chosen text<\/span><\/td>\n<\/tr>\n
Ctrl + I<\/span><\/td>\nToggle italics on the chosen text<\/span><\/td>\n<\/tr>\n
Ctrl + U<\/span><\/td>\nUnderline selected text or remove it<\/span><\/td>\n<\/tr>\n
Ctrl + E<\/span><\/td>\nAlign the selected text in the centre<\/span><\/td>\n<\/tr>\n
Ctrl + J<\/span><\/td>\nJustify the selected text<\/span><\/td>\n<\/tr>\n
Ctrl + L<\/span><\/td>\nAlign the selected text to the left<\/span><\/td>\n<\/tr>\n
Ctrl + R<\/span><\/td>\nAlign the selected text to the right<\/span><\/td>\n<\/tr>\n
Ctrl + T<\/span><\/td>\nAfter selecting text or an object, press Ctrl + T to bring up the Font dialog box.<\/span><\/td>\n<\/tr>\n
Ctrl + K<\/span><\/td>\nInsert a hyperlink<\/span><\/td>\n<\/tr>\n
Ctrl + M<\/span><\/td>\nInsert a new slide<\/span><\/td>\n<\/tr>\n
Ctrl + D<\/span><\/td>\nDuplicate the selected object or a slide by pressing Ctrl + D. (for selecting a slide, you will first need to click on a slide thumbnail)<\/span><\/td>\n<\/tr>\n
Ctrl + Shift + Right Arrow<\/span><\/td>\nMake font bigger<\/span><\/td>\n<\/tr>\n
Ctrl + Shift + Left Arrow<\/span><\/td>\nMake font smaller<\/span><\/td>\n<\/tr>\n
Ctrl + Plus (+)<\/span><\/td>\nMake selected text superscript<\/span><\/td>\n<\/tr>\n
Ctrl + Minus (-)<\/span><\/td>\nMake selected text subscript<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Shortcuts for PowerPoint Slideshows<\/h3>\n

These keyboard shortcuts should come in handy once you’ve finished generating your PowerPoint document and are ready to see it.<\/span><\/p>\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunctions<\/b><\/td>\n<\/tr>\n
F5<\/span><\/td>\nRestart the presentation from the beginning.<\/span><\/td>\n<\/tr>\n
F5 + Shift\u00a0<\/span><\/td>\nStart playing the presentation from the current slide.<\/span><\/td>\n<\/tr>\n
Ctrl + P<\/span><\/td>\nWhile the slideshow is playing, annotate with the Pen tool.<\/span><\/td>\n<\/tr>\n
N or Page Down<\/span><\/td>\nWhile watching the slideshow, press N or Page Down to get to the next slide.<\/span><\/td>\n<\/tr>\n
P or Page Up<\/span><\/td>\nWhile watching the slideshow, press P or Page Up to return to the previous slide.<\/span><\/td>\n<\/tr>\n
B<\/span><\/td>\nDuring a slideshow, turn the screen black (Press B again to return to the slideshow)<\/span><\/td>\n<\/tr>\n
Esc<\/span><\/td>\nEnd the slideshow\u00a0<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

PowerPoint Ribbon Shortcuts:<\/h3>\n

To navigate through the ribbon menu and options, these shortcuts will come in handy.<\/span><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Alt or F10<\/span><\/td>\nSelect the active tab on the ribbon<\/span><\/td>\n<\/tr>\n
Access keys or the arrow keys<\/span><\/td>\nMove to a different tab<\/span><\/td>\n<\/tr>\n
Tab or Shift+Tab<\/span><\/td>\nMove the focus to commands on the ribbon.<\/span><\/td>\n<\/tr>\n
Arrow keys<\/span><\/td>\nMove down, up, left, or right in items in ribbon<\/span><\/td>\n<\/tr>\n
Enter or Space key<\/span><\/td>\nChoose the selected button or option<\/span><\/td>\n<\/tr>\n
Down arrow\u00a0<\/span><\/td>\nOpen the list for a selected command<\/span><\/td>\n<\/tr>\n
Alt+Down arrow<\/span><\/td>\nOpen the menu for a selected button<\/span><\/td>\n<\/tr>\n
Down arrow\u00a0<\/span><\/td>\nMove to the next command when a menu is open<\/span><\/td>\n<\/tr>\n
Ctrl+F1<\/span><\/td>\nExpand or collapse ribbon<\/span><\/td>\n<\/tr>\n
Shift+F10<\/span><\/td>\nOpen context menu<\/span><\/td>\n<\/tr>\n
Left arrow<\/span><\/td>\nMove to the submenu<\/span><\/td>\n<\/tr>\n
F1<\/span><\/td>\nOpen Help on selected command<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Shortcuts for working with outline views in PowerPoint<\/h3>\n

When you need to work on the Outline view, keep these shortcuts within reach for easy access and navigation.\u00a0<\/span><\/p>\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Alt+Shift+Left arrow<\/span><\/td>\nPromote a paragraph<\/span><\/td>\n<\/tr>\n
Alt+Shift+Right arrow<\/span><\/td>\nDemote a paragraph<\/span><\/td>\n<\/tr>\n
Alt+Shift+Up arrow<\/span><\/td>\nMove selected paragraphs up<\/span><\/td>\n<\/tr>\n
Alt+Shift+Down arrow<\/span><\/td>\nMove selected paragraphs down<\/span><\/td>\n<\/tr>\n
Alt+Shift+1<\/span><\/td>\nShow level 1 headings<\/span><\/td>\n<\/tr>\n
Alt+Shift+Plus<\/span><\/td>\nExpand text below a heading<\/span><\/td>\n<\/tr>\n
Alt+Shift+Minus<\/span><\/td>\nCollapse text below a heading<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Shortcuts for working with shapes, SmartArt etc in PowerPoint<\/h3>\n

These shortcuts can be used when you want to add shapes, charts or SmartArt to your PowerPoint presentation.<\/span><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Alt+N, X<\/span><\/td>\nInsert a text box<\/span><\/td>\n<\/tr>\n
Alt+N, J<\/span><\/td>\nInsert an embedded document or spreadsheet as an object<\/span><\/td>\n<\/tr>\n
Alt+N, W<\/span><\/td>\nInsert WordArt<\/span><\/td>\n<\/tr>\n
Ctrl+Alt+5<\/span><\/td>\nMove the focus to the first floating shape, such as an image or a text box<\/span><\/td>\n<\/tr>\n
Ctrl+G<\/span><\/td>\nGroup selected shapes, pictures, or WordArt objects<\/span><\/td>\n<\/tr>\n
Ctrl+Shift+G<\/span><\/td>\nUngroup selected group<\/span><\/td>\n<\/tr>\n
Ctrl+Shift+V<\/span><\/td>\nPaste the attributes to the selected object<\/span><\/td>\n<\/tr>\n
Ctrl+Shift+C<\/span><\/td>\nCopy the attributes of the selected shape<\/span><\/td>\n<\/tr>\n
Shift+F10, then O, Enter, E<\/span><\/td>\nEdit a linked or embedded object<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Shortcuts for PowerPoint Selection Pane and Selection Options<\/h3>\n

These shortcuts presented in the table below are to ensure your convenience in accessing the selection pane and working with selection options.<\/span><\/p>\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Alt + H, S, L, P<\/span><\/td>\nOpen the Selection pane<\/span><\/td>\n<\/tr>\n
Plus sign or Right Arrow<\/span><\/td>\nExpand a focused group<\/span><\/td>\n<\/tr>\n
Minus sign or Left Arrow<\/span><\/td>\nCollapse a focused group<\/span><\/td>\n<\/tr>\n
Shift + Up or Down arrow<\/span><\/td>\nMove the focus to an item and select it<\/span><\/td>\n<\/tr>\n
Shift + Spacebar or Shift + Enter<\/span><\/td>\nCancel selection<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Other shortcuts<\/b><\/p>\n

Listed below are other miscellaneous shortcuts that you might want to use while making your presentation.<\/span><\/p>\n\n\n\n\n\n\n\n\n
Shortcut<\/b><\/td>\nFunction<\/b><\/td>\n<\/tr>\n
Ctrl + P<\/span><\/td>\nOpen the Print dialog box<\/span><\/td>\n<\/tr>\n
Alt + P<\/span><\/td>\nPrint all slides in your presentation<\/span><\/td>\n<\/tr>\n
Alt+W<\/span><\/td>\nShow or hide the Notes pane<\/span><\/td>\n<\/tr>\n
Shift+F9<\/span><\/td>\nShow or hide the grid<\/span><\/td>\n<\/tr>\n
Alt+F9<\/span><\/td>\nShow or hide guides<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Summary:<\/h3>\n

As you can see, there are lots of shortcuts in PowerPoint that make your work simpler and easier. Keep these shortcuts handy, for they will come to your aid in times of need and in times of hurry. Relevant shortcuts related to the respective topics are added in other articles as well, for your reference.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Microsoft PowerPoint is a well-known presentation application that has been around for a long time. Even if you think you know how to use the application, you could be surprised by the number of...<\/p>\n","protected":false},"author":5,"featured_media":104327,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[25511],"tags":[25922,25921],"class_list":["post-104025","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-powerpoint-tutorials","tag-powerpoint-keyboard-shortcuts","tag-powerpoint-shortcut-keys"],"yoast_head":"\nPowerPoint Shortcut Keys - DataFlair<\/title>\n<meta name=\"description\" content=\"There are lots of shortcuts in PowerPoint that make your work simpler and easier. 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